Colour Theme - Earth tones - Green white and some pastels - Loves black and would like some black incorporated open to suggestions.
Estimated guest number c.75
Set up access agreed from 11am
Venue Providing - Tables, cutlery, crockery and glass wear
Linen, cake stand, Halo and Dior seating preferred in gold trim and White, charger plates clear with black trim or bead, menu/programme card | centre pieces |backdrop
Seating plan - Free seating on designated tables - Would like celebrant to consider fixed seating for personalisation of guests experience
Venue is down a basement steps - Natural light flows through
Floor space has Large Mirrors and we would like to place a 360 booth there but - It may be a semi private space - Will need to re check with venue. If not allowed - Move to Garden Room
Descent to Basement from top floor - Landing space - Corner Mirror - Other Hotel guests have access to this.
Level has corridor/Toilets - M/F Open to hotel guests
Oval Room Opens up into a private terrace for guests
Room 1 - Main Event Room - Oval Room
- Dance Floor – White seamless and no logo Backdrop
-AV Screen - moving white light scenic images Celebrant’s images once she’s done entrance and is seated
- Sax player
7 Round Tables x 10 seating Max or space will be too tight to hold Dance Floor and DJ
Client has asked for an ethereal setting for the main room.
On entry - would like tendrils of overhanging green - Risk - low ceiling |very tall guests
On entry - Client would like guest to walk into - Mist - see video
Dry Ice machine - Need to check with venue
Consider hanging flowers
- Not too dense to give a whimsical feel interspersed with fairy lights as they walk in.
The room has 23 hanging points
Screen - To have on entry a scenic - AV
water fall light / flash video see clip - risk - Client confirms none | Waiting on venue approval
Low floral arrangement in clients theme colours - Greens, white/ivory with a few pastel woven in would also like a mix of votive candles tall medium and theme colours florals artificial
Room 2 - End of corridor Garden room which will start as a reception room for welcome drinks
Cellist will be there from 5 (Seating required for cellist)
Would be nice to have - Caricaturist come in later - Not a must have
Bar Service - Open Bar
Décor Not required but may have a photo backdrop - Guests need a focal point for images - Corridor has better light but narrow.
May have a welcome Sign with Image or Find your seating signage - Consider a mirrored version
Directional sign to Drinks reception - We do not want guests peeking or having access to Oval room until call to find seat
Terrace No Décor required
This plan is currently based on WET weather
If day is clear - Would want guests and cellists in open air on Terrace and spill to Blocked off garden/park with the Bar - Will need Bar personalised or lower half hidden with Shrubs
Night - Venue will provide tall halogen lamps
Video Showing a mist entrance - Don't want - blossom trees|AV Screen with light show - Note candles incorporated in both